how to recall an email in outlook?

TLDR: To recall an email in Outlook, both sender and recipient must use Microsoft 365 or Exchange accounts within the same organization, and the email must be unread. The process involves accessing the "Sent Items," selecting the email, and using the "Recall Message" option. However, there are limitations, and if recall fails, consider using the "Delay Delivery" feature for future emails.

Recalling an email in Microsoft Outlook is a useful feature for professionals who need to retract messages sent in error. To successfully recall an email, both the sender and recipient must be using Microsoft 365 or Microsoft Exchange accounts within the same organization, and the original message must be unread in the recipient's inbox. The recall feature is only available on Windows clients of Outlook, and it will not work if the recipient is offline or if the email has been read or moved.

To recall an email, navigate to the "Sent Items" folder, open the email, and select the "Recall Message" option from the toolbar. You can choose to delete unread copies or replace them with a new message. Keep in mind that the success of the recall is time-sensitive and depends on the recipient's email client and server configuration. If recalling is not possible, consider using the "Delay Delivery" feature to give yourself time to review emails before they are sent.